Project Coordinator

Location: Ottawa, ON (Hybrid)
Type: Full-time, three-year contract, with possibility of extension
Reports to: Director of Special Projects
Salary: $50,000–$57,000, commensurate with experience
Start date: Immediate

Position Summary

Canada’s electricity sector is experiencing significant growth and transformation. As Canadians electrify their homes and vehicles, integrate renewable energy technologies into the grid and embrace the impact of digital technology, it is crucial to bring together employers, unions, post-secondary institutions and policymakers to address the labour challenges confronting the sector.

Electricity Human Resources Canada (EHRC) is working with its partners to build a world-class, safety-focused, innovative and inclusive electricity workforce.

The Project Coordinator will support EHRC’s Workforce Alliance ensuring Canada has the workforce it needs to build big energy projects across the country. Reporting to the Director of Special Projects, this role involves stakeholder engagement, project coordination, administrative support and process improvement. Ideal candidates are enthusiastic about supporting Canada’s low-carbon future and collaborating with partners across Canada.

Responsibilities

Stakeholder Relationship Management

• Develop and maintain a comprehensive stakeholder database/CRM tracking employers, unions, post-secondary institutions, and policymakers engaged with the Alliance, including contact details, engagement history, and relationship status 
• Monitor and update stakeholder mapping to identify gaps in representation across regions, sectors, and stakeholder types critical to the energy and electricity workforce ecosystem 
• Support the Director of Special Projects in cultivating and maintaining relationships with key partners, including scheduling touchpoints, preparing briefing notes, and tracking follow-up commitments 
• Conduct research on potential new stakeholders (organizations, associations, government bodies) to expand the Alliance's network and identify strategic partnership opportunities 
• Track engagement levels and flag stakeholders who may be disengaging or require renewed outreach

Project and Meeting Coordination

• Coordinate logistics for stakeholder meetings, working groups, roundtables, and Alliance convenings (scheduling, venue/virtual platform setup, agenda distribution, materials preparation) 
• Take and distribute meeting notes/minutes, track action items, and follow up to ensure commitments are actioned 
• Support planning and execution of larger Alliance events or forums, working with the Director to manage timelines and stakeholder invitations 
• Maintain project timelines, trackers, and status reports related to stakeholder engagement activities

Communications Support 

• Draft correspondence, invitations, and follow-up communications to stakeholders on behalf of the Director of Special Projects 
• Support development of stakeholder-facing materials (updates, newsletters, briefing documents) that communicate the Alliance's progress and priorities 
• Assist in preparing presentations and reports synthesizing information and summarizing stakeholder engagement and project progress for internal leadership or funders
• Occasionally represent EHRC at industry events and speak to EHRC programs

Administrative Reporting

• Provide general administrative support to the Director as needed to advance the Alliance's objectives
• Perform other duties as needed in a dynamic work environment.

Qualifications

• Undergraduate degree, college diploma or at least three years of related project and administrative experience in a professional service environment.
• Outstanding communication and interpersonal skills; must be comfortable dealing with internal and external clients in senior management positions.
• Strong knowledge of business support processes and tools, including client relationship management systems (CRMs), Microsoft Office and Adobe Acrobat.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail.
• Self-starter with the ability to work independently and as part of a team, with minimum supervision.
• Ability to maintain confidentiality, discretion and tact when dealing with sensitive information.
• Knowledge of the electricity industry is an asset.
• Experience working in partnership with local, provincial or federal government departments is an asset.
• Ability to work in English
• Fluency in French is a strong asset.

Work Environment

• Ottawa-based, hybrid work environment (minimum 3 days in office per week).
• Small office with a team of about 20 staff.
• Close to public transport, paid parking available, local amenities nearby.
• Some travel across Canada is required.

This position is open to individuals returning to the workforce after an extended absence. EHRC values transferable skills gained during caregiving or other life experiences, such as balancing competing demands and remaining calm under pressure. Accommodations to meet caregiving responsibilities will be actively considered for the right candidate, including a reduced work schedule.

Compensation and Benefits

• Full-time, 3-year contract, with possibility of extension
• Salary: $50,000 to $57,000 annually, commensurate with experience for full-time work
• 15 days of paid vacation annually
• Flexible health benefits package upon the completion of probation, including prescription drugs and a Health Care Spending Account
• Employee Assistance Program
• Employer-matched RRSP contributions after one year of service
• Professional development and career growth opportunities

Applications

To apply for this position, please submit a cover letter and resume via email to Shantal Richardson, Office Administrator at richardson@ehrc.ca.

Applications are accepted on an ongoing basis until the position is filled.

Do you only meet some of the requirements but still think you are a good fit? At EHRC, we are dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about this role but your experience doesn’t perfectly match every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

EHRC is an enthusiastic equal-opportunity employer. If you are selected for an interview and require accommodations, please let us know. We thank all candidates for their interest, however, we will contact only those selected for an interview.

About EHRC

Electricity is an essential component of the Canadian economy, powered by over 120,000 Canadians who generate, transmit and distribute it to homes and businesses nationwide. As demographics and technology evolve, the industry must adapt and grow its skilled workforce. Electricity Human Resources Canada (EHRC) supports this transition by providing objective research, information and tools on labour market trends, helping the workforce remain innovative and improve service quality. EHRC is a trusted partner, offering evidence-based solutions to the human resource challenges in the electricity sector.

We respectfully acknowledge that we conduct business on the ancestral and unceded territories of all First Nations, Métis and Inuit peoples across Turtle Island. EHRC’s head office is located on the traditional, unceded territory of the Algonquin Anishinabe people, whose enduring presence and contributions we honour.